SESSION AGReeMeNt AND BOOKING FORm
AGREEMENT OVERVIEW: In the following conditions of this contract PJ Phillips Photography shall mean Patrick Phillips and any photographer appointed by him to work during the photography session. The ‘client’ shall be those whose names appear on the contract. If the clients arrange for a third party to meet the cost of this contract the contract remains with the clients. The due performance of the contract is subject to the conditions below and cannot be varied in any way by the clients unless expressly agreed by PJ Phillips Photography in writing.
COOPERATION: Unless otherwise noted, PJ Phillips Photography, it's associates or employees will be the exclusive photographer(s) at the agreed photography session. The clients agree that good faith cooperation and communication between them is important in obtaining a good result. Clients must also notify PJ Phillips Photography and photographer(s) in writing if they wish to have anything photographed in a particular way. PJ Phillips Photography or the photographer(s) will not be held accountable for not photographing desired portraits, if there is no one to assist in identifying these particular details and photographs on the day. PJ Phillips Photography is not responsible if key individuals fail to appear or cooperate during photography, or for missed images due to details not revealed to PJ Phillips Photography or beyond the photographer(s) control.
HOUSE RULES: Clients agree and understand that PJ Phillips Photography is limited by the guidelines of the location site/venue management/government rules and clients agree to accept the results that may occur from said guidelines. Negotiation with the officials/management for moderation of guidelines is solely the clients responsibility. PJ Phillips Photography will not tolerate any level of verbal abuse or aggression. Either will result in the immediate suspension of coverage and no refund will be provided to the Client.
IMAGES and COPYRIGHTS: Photographs/images produced by PJ Phillips Photography are protected by Copyright and remain the property of PJ Phillips Photography. Upon final payment by clients, clients are allowed to display resulting images for personal use only. Said images may not be digitally altered in any manner without prior written permission of PJ Phillips Photography. Clients will receive a USB containing high and low resolution digital files with printing rights. The entire copyright in the photographs is retained by the photographer at all times throughout the world. The client must seek permission for use beyond reproduction and printing for friends, guests and family. Any photographs used by other suppliers through the consent of the Client must be credited to PJ Phillips Photography at all times. PJ Phillips Photography will choose the best images from your session. The client does not take part in the process of choosing which images will be selected for the final gallery. Every image that is chosen will be fully edited to PJ Phillips Photography’s high standard.
The photographer will keep the digital files of the images for one year after the wedding date. This however could be extended, subject to storage space. After this time the responsibility to keep the files/images safe is the sole responsibility of the clients.
A password protected online gallery containing all the images as per the pre-decided package option between the client(s) and Pj Phillips Photography will be available to view for up to one year.
MODEL RELEASE: PJ Phillips Photography reserves the right to publish photographs of the event (wedding/photo shoot) in which the client(s) or attendees may be included, for editorial, trade, advertising or any other commercial purpose. The clients hereby release PJ Phillips Photography and all associates, representatives and assigns from any and all claims, actions, demands, suits, liabilities, damages, expenses, and obligations of any kind arising from, or related in any manner to PJ Phillips Photography’s use of said images.
RETAINER & PAYMENT SCHEDULE: A non refundable booking fee of £500 is due within 7 days upon receipt of booking form and invoice. The relevant balance for the session is due one month prior to the date of the event. If extras are added on the day of the photo shoot, payments must be paid before the images are handed over to clients.
Journeys which require more than 35 miles of travel from Glasgow or Thirsk respectively will incur travel expenses at PJ Phillips Photography’s discretion. Overnight accommodation may be required and charged for sessions that require specific timing or travel distance.
CANCELLATIONS: In the highly unlikely event of cancellation due to injury, extreme illness, or an unavoidable total photographic failure that prevents PJ Phillips Photography from photographing the event, Patrick Phillips’s liability shall be limited to a full refund of any booking fee or fees paid. Reshoots may be arranged if practicable but PJ Phillips Photography will not be responsible for any further costs. PJ Phillips Photography will endeavour to appoint another photographer to attend a booking however it may prove difficult or impossible to find a skilled replacement photographer at short notice or at the same price.
If the client should have to cancel a booking the following cancellation fees will become due immediately:
- The client(s) are entitled to a full refund of the booking fee if they withdraw within 14 days of booking.
- The booking fee will be forfeited on cancellations made after 14 days.
- Cancellations made within two months of the event incur the full cost of the basic photographic service booked.
- Where PJ Phillips Photography is able to rebook the date with an equivalent booking the cancellation fee will be reduced to the non refundable booking fee only and any additional cancellation fees already paid will be refunded accordingly.
- In the event of postponement, then at the discretion of PJ Phillips Photography, and subject to availability, monies from the original booking may be transferred to the new session booking.
- It is essential to inform PJ Phillips Photography as soon as possible of any changes of venue, times, or contact details etc.
Any alterations made to the booking by the Clients once details have been confirmed may only be made at the discretion of PJ Phillips Photography. If unable to accommodate alternative arrangements (such as the change of ceremony date or venue) PJ Phillips Photography is not liable to compensate the client in anyway whatsoever.
LIMIT OF LIABILITY: PJ Phillips Photography takes the upmost care with respect to exposure, storage, and processing the photographs/images, but cannot and does not, guarantee that photographs/images of the event will not be lost, stolen, or destroyed for reasons within or beyond PJ Phillips Photography's control. The client agrees that PJ Phillips Photography or the photographer(s) full and complete responsibility and liability is limited to the return of all payments received for the event.
COMPLETION SCHEDULE: Images can be expected to be edited within 4-6 weeks after the event date dependant on the volume of photographs taken. During peak-time, however, this can be prolonged. USB delivery can be expected within this time frame, but may take longer. The Client(s) understands that no unedited images (in all formats) will be released. The online, password protected gallery provided to the client(s) will be available to share and view for one year.