SESSION AGREEMENT AND BOOKING FORM
AGREEMENT OVERVIEW: In the following conditions of this contract PJ Phillips Photography shall mean Patrick Phillips and any photographer appointed by him to work during the photography session. The ‘client’ shall be those whose names appear on the contract. If the clients arrange for a third party to meet the cost of this contract the contract remains with the clients. The due performance of the contract is subject to the conditions below and cannot be varied in any way by the clients unless expressly agreed by PJ Phillips Photography in writing.
COOPERATION: Unless otherwise noted, PJ Phillips Photography, it's associates or employees will be the exclusive photographer(s) at the agreed photography session. The clients agree that good faith cooperation and communication between them is important in obtaining a good result. Clients must also notify PJ Phillips Photography and photographer(s) in writing if they wish to have anything photographed in a particular way. PJ Phillips Photography or the photographer(s) will not be held accountable for not photographing desired portraits, if there is no one to assist in identifying these particular details and photographs on the day. PJ Phillips Photography is not responsible if key individuals fail to appear or cooperate during photography, or for missed images due to details not revealed to PJ Phillips Photography or beyond the photographer(s) control.
HOUSE RULES: clients agree and understand that PJ Phillips Photography is limited by the guidelines of the location site/venue management/government rules and clients agree to accept the results that may occur from said guidelines. Negotiation with the officials/management for moderation of guidelines is solely the clients responsibility. PJ Phillips Photography will not tolerate any level of verbal abuse or aggression. Either will result in the immediate suspension of coverage and no refund will be provided to the Client.
IMAGES and COPYRIGHTS: Photographs/images produced by PJ Phillips Photography are protected by Copyright and remain the property of PJ Phillips Photography. Upon final payment by clients, clients are allowed to display resulting images for personal use only. Said images may not be digitally altered in any manner without prior written permission of PJ Phillips Photography. Clients will receive a high resolution digital USB with printing rights. The entire copyright in the photographs is retained by the photographer at all times throughout the world. The client must seek permission for use beyond reproduction and printing for friends, guests and family. Any photographs used by other suppliers through the consent of the Client must be credited to PJ Phillips Photography at all times. PJ Phillips Photography will choose the best images from your session. The client does not take part in the process of choosing which images will be selected for the final gallery. Every images that is chosen will be fully edited to PJ Phillips Photography’s high standard.
MODEL RELEASE: PJ Phillips Photography reserves the right to publish photographs of the clients or in which the clients may be included, for editorial, trade, advertising or any other commercial purpose. The clients hereby release PJ Phillips Photography and all associates, representatives and assigns from any and all claims, actions, demands, suits, liabilities, damages, expenses, and obligations of any kind arising from, or related in any manner to PJ Phillips Photography’s use of said images.
RETAINER & PAYMENT SCHEDULE: A non refundable booking fee of 30% of the total cost of the package is due within 7 days upon receipt of booking form and invoice. A further 30% of the coverage is due six weeks prior to the set session date, which is non-refundable. The relevant balance for the session is due within 7 days upon receipt of the finished product. If extras are added on the day of the photo shoot, payments must be paid before the images are handed over to clients.
Journeys which require more than 20 miles of travel from Glasgow or Thirsk respectively will incur travel expenses at PJ Phillips Photography’s discretion. Overnight accommodation may be required and charged for sessions that require specific timing or travel distance.
CANCELLATIONS: In the highly unlikely event of cancellation due to injury, extreme illness, or an unavoidable total photographic failure that prevents PJ Phillips Photography from photographing the event, Patrick Phillips’s liability shall be limited to a full refund of any booking fee or fees paid. Reshoots may be arranged if practicable but PJ Phillips Photography will not be responsible for any further costs. PJ Phillips Photography will endeavour to appoint another photographer to attend a booking however it may prove difficult or impossible to find a skilled replacement photographer at short notice or at the same price.
If the client should have to cancel a booking the following cancellation fees will become due immediately:
- The clients are entitled to a full refund of the 30% booking fee if they withdraw within 7 days of the date of the payment invoice.
- The booking fee of 30% of total cost will be forfeited on cancellations made after 7 days. Cancellations made within 1 month of the wedding incur the full cost of the photographic service booked.
- Where PJ Phillips Photography is able to rebook the date with an equivalent booking the cancellation fee will be reduced to the non refundable booking fee only and any additional cancellation fees already paid will be refunded accordingly.
- In the event of postponement, then at the discretion of PJ Phillips Photography, and subject to availability, monies from the original booking may be transferred to the new session booking.
- It is essential to inform PJ Phillips Photography as soon as possible of any changes of venue, times, or contact details etc.
LIMIT OF LIABILITY: PJ Phillips Photography takes the upmost care with respect to exposure, storage, and processing the photographs/images, but cannot and does not, guarantee that photographs/images of the event will not be lost, stolen, or destroyed for reasons within or beyond PJ Phillips Photography's control. The client agrees that PJ Phillips Photography or the photographer(s) full and complete responsibility and liability is limited to the return of all payments received for the event.
COMPLETION SCHEDULE: Images can be expected to be edited within 3-5 weeks after the event date dependant on the volume of photographs taken. USB delivery can be expected within this time frame, but may take longer. The Client understands that no unedited images will be released.